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Road races organiser's guide


Chapter 1: The organiser

A Organising a cycle race

B Categories of organiser

C The organiser’s responsibilities


Chapter 2: The institutional framework for organisation

A National regulations and legal environment

B Processing the application by the authorities


C.1 International Calendar

C.2 Registration procedure

C.3 Name of the event

C.4 Management of the calendar by the UCI

C.5 Calendar fees

C.6 Event monitoring by the UCI

D The role of the National Federation


Chapter 3 : The key players in event organisation

A The public authorities

A.1 Reasons for involvement by the public authorities

A.2 Methods of intervention by the public authorities

B The Organisation team

B.1 The event director and the major organisational responsibilities

B.1.1 General director

B.1.2 Sporting director

B.1.3 Safety and environment manager

B.1.4 Logistics manager

B.1.5 Marketing manager

B.1.6 Communications/media manager

B.1.7 Administrative/finance manager

B.2 Operational teams

B.2.1 Organisation personnel

B.2.2 Technical service providers

C Partners

C.1 Partners’ objectives

C.2 Potential partners for the event

C.3 The organiser’s services

C.3.1 Visibility related to the event

C.3.2 Hospitality or public relations programmes

C.4 Other event products

D. The media

D.1 Contacting and informing the media

D.2 Reception and accreditation

D.3 Requirements for the press

D.4 Production of images and broadcast rights

E. Budget and financial management

Calculation of budget on excel


Chapter 4 : Technical and sports preparation for the event

A The course

A.1 Different aspects of the course

A.1.1 General sports considerations

A.1.2 Special sports considerations

A .1.3 Safety considerations

A .1.4 Other considerations

A .2 Reconnaissance of the course

A .3 The off-race route

A .4 Preparation of the route

B Start and finish areas

B.1 Contract with host local authority

B.1.1 Commitments by the local authority

B.1.2 The organiser’s commitments

B.2 The start area

B.2.1 Requirements for equipment and human resources

B.2.2 Access and configuration of the start area

B.2.3 Parking

B.2.4 Signing-on area

B.2.5 Spectators

B.2.6 Public relations

B.2.7 Start line

B.2.8 The start of time trials

B.3 The finish

B.3.1 Location of the finish area

B.3.2 Requirements for equipment and human resources

B.3.3 Organisation and structures at the finish area

B.3.4 The finish line

B.3.5 Public relations

B.3.6 Spectators

B.3.7 Ceremony area

B.3.8 The press

B.3.9 Anti-doping control

B.3.10 Riders’ facilities

C Safety

C .1 Determining the route

C .2 Closed roads or rolling closure?

C .3 Safety personnel

C .3.1 Mobile escort

C .3.2 Stationary marshals

C .4 Preparing the course and marking obstacles

C .4.1 Preparation of the road

C .4.2 Protection from obstacles

C .4.3 The protection of vulnerable points (tunnels, level crossings, critical points of the race)

C .5 The communication of information

C .6 The start and finish areas

C .6.1 The start

C .6.2 The finish

D Medical services

D .1 Basic principles

D .2 The resources required

D .2.1 Human resources

D .2.2 Transport

D .2.3 Equipment required by medical personnel

D .3 Distribution on the ground and interventions

D .4 Non-race medical service

E Accommodation

E .1 General Points

E .2 Accommodation specifications

E .3 Catering specifications

E .4 Transfers

F Accreditation

F.1 The categories of person involved

F.2 Accreditation format

F.3 Definition of areas

F.4 The issue of accreditation

G Race vehicles

G .1 Types and quantities of vehicles required

G .2 Organisation of race vehicles

G .3 The allocation of vehicles

H Race radio

H .1 The functions of race radio

H .2 Broadcasting on race radio

H .3 Race radio glossary

H .4 Frequencies used during the race

H .5 Personnel

H .5.1 Race radio announcer

H .5.2 Information motorbikes

H .6 Equipment

H .7 Communication between vehicles

I Technical documents

I .1 Technical guide

I .1.1 An organisation chart of the officials attending the event

I .1.2 Information on important locations and meetings

I .1.3 Specific regulations for the event

I .1.4 The race route

I .1.5 Maps of start and finish areas

I .1.6 List of accommodation

I .2 Communiqués

I .2.1 Provisional list of competitors and list of starters

I .2.2 Results

I .2.3 Other communiqués


Chapter 5 : The parties involved in a race and the sequence of events

A The teams

A .1 Rules of participation

A .2 The procedure for the entry of teams

A .3 The reception of the teams

A .4 Rider identification

A .5 Payment of riders’ prizes

B Commissaires and the sporting management of the event

B.1 The commissaires’ panel

B.2 Preliminary meetings and procedures

C Other parties involved

C .1 Assistance vehicles

C .2 The press

C .3 Other vehicles

D The chronology of a road race

D .1 The start

D .2 During the race

D .2.1 The movement of race vehicles

D .2.2 Different race situations

D .2.3 Race incidents and accidents

D .3 The finish

D .3.1 General provisions

D .3.2 Drawing up classifications

D .3.3 Official ceremony

D .3.4 Press conference

D .3.5 Assessment by the organiser and the president of the commissaires' panel

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